Tag Archive: coronavirus

Our business’s COVID-19 procedures

May 25, 2020 Published by . 1 Comment

Man, this pandemic has been rough.  On everyone.  And especially on small businesses like ours.  But we’ve been happy to follow all state and city guidelines for closing, reopening, and operating safely.  Nothing is more important than the health and safety of our clients and staff, so we will be taking thorough precautions before, during, and after every photo shoot, and adjusting our procedures as we all learn more about COVID-19 and how it spreads.

To that end, here’s a breakdown of changes you’ll be seeing in how we operate:

General procedures:

  • Increased cleaning in the studio and equipment, using cleaning supplies with disinfectant.
  • Appointment booking and reminder emails provide instructions for a safe shoot.
  • Staff is required to alert the Studio Manager if they feel any symptoms or have been in recent contact with someone who tested positive for COVID-19 so their shoots can be covered or rescheduled and they can self-quarantine for at least 14 days.

In the studio:

  • Both you and the photographer must wear a mask / face covering and refrain from handshakes / physical contact during the shoot.
  • Everyone must immediately wash their hands upon arrival at the studio.
  • The studio’s HVAC system is set to continuously circulate the air for better ventilation, and a medical grade air purifier operates during shoots, with HEPA filters removing particles as small as 0.25 microns from the air.
  • Instead of the photographer adjusting your hair or clothing during the shoot, a mirror will be provided, and/or live-viewing of the photos on a monitor.
  • After every shoot, high-touch areas will be wiped with a disinfectant before the next visitor is allowed entry.
  • Upon arrival, you will also have your temperature taken with a contact-free thermometer and asked the following questions before being allowed entry:
    • Have you had a fever, cough, or cold/flu-like symptoms in the past 14 days, with or without a positive COVID test?
    • Have you had contact with anyone who has shown any cold/flu-like symptoms in the past 14 days?

On-site shoots:

  • All our staff members will wear a mask / face covering.
  • We will maintain social distancing and no physical contact with your employees while in your office.
  • When each person enters the room where we are set up for photos, we will ask them to sanitize their hands (we will bring hand sanitizer).
  • Surfaces and objects touched will be wiped with disinfectant (we will bring disinfecting wipes) between each person.
  • Instead of the photographer adjusting your hair or clothing during the shoot, a mirror will be provided.
What you'll do to keep us safe

Hair and makeup artists:

  • Hair and makeup artists will wear a mask / face covering and, if available, a face shield.
  • All surfaces will be sanitized between each person.
  • In the studio only, if you are having makeup done you will be asked to wash your face before makeup begins.
  • Since a mask is not possible during makeup application, you will be given some paper towels to hold so that if you feel a cough or sneeze coming, you can cough/sneeze into the paper towels.
  • As is already customary, all makeup is applied with as many disposable products as possible and all non-disposable products are used once and sanitized.
  • Hair and makeup artists already wash their hands before beginning, but you will now have the option of them using disposable gloves if you prefer.

COVID-19 Precautions at the Studio

March 13, 2020 Published by . 1 Comment

With the recent COVID-19 pandemic, we wanted to give everyone an update on how our photo studio is changing operations to keep everyone safe and healthy.

First off, we are still behind our cameras and taking headshots and will remain open, and none of our staff have been ill or exposed to anyone who is ill. If you have an appointment but are feeling ill, or have reason to believe you have been exposed to any virus, please reschedule your appointment for when you are feeling better.

We are following Chicago’s Department of Health guidelines for businesses, and monitoring the city’s Coronavirus website for updates. We’re also making a few changes in our procedures to provide extra protection to our clients and staff, which are summarized below.

Increased cleaning: between each appointment at the studio we are sanitizing all high-touch areas and washing our hands between clients.

Social distancing: we are refraining from handshakes and physical contact. Instead of adjusting your clothes or hair for you during posing, we will hold a mirror so you can do so on your own.

Cancellation / rescheduling fees: We will waive cancellation and rescheduling fees for the duration of the pandemic.

Makeup: if your shoot has a makeup artist, please know that our makeup artists already employ strict sanitation guidelines and will continue to do so. They use disposable applicators and fresh, sanitized brushes for each individual.

On-site shoots: if you have scheduled us for a shoot in your office, we will abide by all of our in-studio guidelines while on location. If your office has switched to telecommuting for the time, we will temporarily honor your on-site pricing for individual sessions in the studio for existing shoots in the schedule. Contact Shea for more info.

Your health and safety and the health and saftey of our staff take top priority with everything we do. If you have any questions or concerns please reach out to us.

Thank you for continuing to choose Organic Headshots for your photography needs, and please stay safe and healthy!