Tag Archive: small business

Women’s Day Thoughts on Being a Woman-Owned Business

March 7, 2021 Published by . Leave your thoughts

Today is International Women’s Day.  Your inbox is probably flooded with emails about inclusivity, pride, and solidarity (which is never a bad thing, right?).  I wanted to share something a little different—a more personal story of what today means to me personally as a woman business owner.

Our photo studio is certified nationally as a Women’s Business Enterprise (WBE), federally by the SBA as a Woman-Owned Small Business (WOSB), and with the State of Illinois as woman-owned in the Business Enterprise Program (BEP).  This means that we meet requirements for woman-owned vendor hiring for government contracts, and for private corporations with supplier diversity programs who are looking to or are required to hire a certain percentage of prime contractors and subcontractors with diversity ownership.  That was a mouthful.

Michelle Kaffko, World's Best Boss

In simpler terms: companies and governments have an unfortunate history of hiring businesses run by white men, simply because they are run by white men.  Supplier diversity and certification programs were made to attempt to level that playing field.  Why is that important?

I’m going to start a flashback now the way Sophia in The Golden Girls would… Picture it, Chicago, the mid-2000’s… I was a recent college graduate who moved to Chicago and got a job in marketing with a small computer security company.  I was the only female employee there, the lowest paid, and passed over for promotions.  My three breaking points, in order, were:

  1. The day a male intern was hired to assist me, was paid more than I, and played video games all day without getting fired.
  2. The day my boss asked me to pick up his shirts at Brooks Brothers because, “we all wear many hats here, Michelle, and this is a hat you need to wear today.”
  3. The day my boss copied my quarterly marketing plan and in an all-hands meeting presented it as his own. 

I left that job and got a Director level position at a new company.  The 50-something year old white male Vice President immediately started harassing me as too young for the job and said I shouldn’t be trusted to work from home like everyone else at the company, because I might “watch soap operas all day.” 

So I left that company after only 3 months, and decided that I could get so much more done if other people (read: mostly middle-aged white men) weren’t getting in my way.  Having a love for photography and a few years of experience in personal portrait projects under my belt, I started a photo studio specializing in headshots and corporate portraits.

Michelle Kaffko, a lifestyle photography portrait

I worked long hours, handled every aspect of my new business from sales and marketing, technical training, legal documents, bookkeeping, yadda yadda… but I finally felt alive.  I felt like I was making something, and finally DOING something for the first time.  I felt like I was in control of something.  Something that was important to me.  Something I had created out of nothing and was it growing and getting great feedback from people I looked up to. 

The WBDC can do a much better job than I of explaining the critical importance of WBE certification for the local and national economy.  I do know that 40% of U.S. businesses are women owned (yay!).  But woman-owned businesses contribute to only 8% of employment and 4.2% of revenues (boo).

So for me, certification is important for two reasons.  First, a sense of pride.  It gave me proof of my dignity and self-respect as a business owner who was pushed down as an employee for being female and can now use that same trait to boost myself upward.  And second: equity.  We all need to recognize that businesses owned by women, minorities, veterans, and the LGBTQ+ community have been at a disadvantage for far too long, and that disadvantage continues.  I’m not going to lie, my WBE certification comes with a little twinge of pain that it’s even still necessary today.

I look forward to a day when woman-owned businesses contribute to 50% of national revenues and not just 4.2%.  And for when all women across every industry gain equal pay for equal work, and when certification process and supplier diversity programs become outdated.  Because diverse-owned companies command the same respect that male-owned businesses have intrinsically held for far too long.

Shop woman-owned today, and this month.  But keeping shopping woman-owned and keep hiring woman-owned companies throughout the year; we can only level the playing field together.

A letter from the owner

December 2, 2020 Published by . Leave your thoughts

I’m going to get vulnerable here and expose some insider info on our financials.  2020 has been tough on all small businesses, and compared to most, we’re doing okay here at Organic Headshots.  But I wanted to share some specifics to show how very close to “not okay” we and most small businesses are or could soon become.

No sales = no pay

As the owner, I haven’t paid myself since March so that we can afford our overhead and the rest of the staff can have income before me.  Last February, we were under contract to buy a vacant building on the north side of the city.  Building it out was going to more than double our shooting space and it even had its own parking lot!  (swoon)  But the pandemic slapped us hard about a month before closing, and the deal crumbled.  It was a blessing in disguise, really, because sales have been down by so much since then that we would not have been able to afford the increased expense anymore.  The money set aside for the down payment has been paying our current rent and expenses and keeping us afloat these last eight or nine months.

Organic Headshots, group photo, staff photo

It can be hard to stay stoic some days when your revenue line stays in the red for most of the year, so when I open P&L statements I keep a stress ball in my hand and a box of Kleenex within reach.  In April and May, we had $0 in revenue, since we were closed as a “non-essential” business by order of the state.  By month, our sales compared to our 2019 monthly average were:

April 0%
May 0%
June 11%
July 53%
August 42%
September 41%
October 55%
November 27%

With expenses, we spent more than we earned for six of those eight months.  So graphically, our net sales looks like this:

Did we get small business grant?

We either don’t qualify for, didn’t receive, or it isn’t worth it for us to apply for any of the pandemic aid loans or grants because I’m technically the only W2 employee of the company, and even though the other photographers were working full time before the pandemic, they’re 1099 contractors, so they’re not eligible for any relief pay through small business grants.

But because of that saved down payment for our dream studio space that slipped away, we have a little savings, and we can hold out at least through Q1 of 2021 if I keep deferring my salary (and stretching my spouse’s income so we buy nothing but the essentials).  But I would be lying if I said I didn’t wake up in the middle of the night now and then in a cold sweat, feeling the crippling weight of small business frailty.

We’re in this together

Small businesses are the backbone of our economy, employing 59.9 million people, or 47.3% of the U.S. private workforce.  But we’re also the most fragile.  Small businesses everywhere are either teetering that “not okay” line or are plummeting hard, so please check in on your neighborhood’s local places.  We all need help. 

The next time you need a sandwich or some clothes or a book or a gift or some photos, resist the urge to open a giant megastore app on your phone and stop by a local business.  Every dollar goes directly into your neighbors’ mouths right now.  And as we said it with the Chicago Loop Alliance this last Fall, if you’re not buying your vendor’s products or services now, tell them why and when you expect to be able to.  We want to hear from you so we can plan for your return.  Follow your favorite shops on social media.  Write reviews of your favorite places or your best vendors.  Reach out just to say hi.  And please wear your mask, social distance, and do your part to destroy this pandemic before it destroys us.  ❤

In love and good health,
Michelle

Happy Holidays from Organic Headshots

Our business’s COVID-19 procedures

May 25, 2020 Published by . 1 Comment

Man, this pandemic has been rough.  On everyone.  And especially on small businesses like ours.  But we’ve been happy to follow all state and city guidelines for closing, reopening, and operating safely.  Nothing is more important than the health and safety of our clients and staff, so we will be taking thorough precautions before, during, and after every photo shoot, and adjusting our procedures as we all learn more about COVID-19 and how it spreads.

To that end, here’s a breakdown of changes you’ll be seeing in how we operate:

General procedures:

  • Increased cleaning in the studio and equipment, using cleaning supplies with disinfectant.
  • Appointment booking and reminder emails provide instructions for a safe shoot.
  • Staff is required to alert the Studio Manager if they feel any symptoms or have been in recent contact with someone who tested positive for COVID-19 so their shoots can be covered or rescheduled and they can self-quarantine for at least 14 days.

In the studio:

  • Both you and the photographer must wear a mask / face covering and refrain from handshakes / physical contact during the shoot.
  • Everyone must immediately wash their hands upon arrival at the studio.
  • The studio’s HVAC system is set to continuously circulate the air for better ventilation, and a medical grade air purifier operates during shoots, with HEPA filters removing particles as small as 0.25 microns from the air.
  • Instead of the photographer adjusting your hair or clothing during the shoot, a mirror will be provided, and/or live-viewing of the photos on a monitor.
  • After every shoot, high-touch areas will be wiped with a disinfectant before the next visitor is allowed entry.
  • Upon arrival, you will also have your temperature taken with a contact-free thermometer and asked the following questions before being allowed entry:
    • Have you had a fever, cough, or cold/flu-like symptoms in the past 14 days, with or without a positive COVID test?
    • Have you had contact with anyone who has shown any cold/flu-like symptoms in the past 14 days?

On-site shoots:

  • All our staff members will wear a mask / face covering.
  • We will maintain social distancing and no physical contact with your employees while in your office.
  • When each person enters the room where we are set up for photos, we will ask them to sanitize their hands (we will bring hand sanitizer).
  • Surfaces and objects touched will be wiped with disinfectant (we will bring disinfecting wipes) between each person.
  • Instead of the photographer adjusting your hair or clothing during the shoot, a mirror will be provided.
What you'll do to keep us safe

Hair and makeup artists:

  • Hair and makeup artists will wear a mask / face covering and, if available, a face shield.
  • All surfaces will be sanitized between each person.
  • In the studio only, if you are having makeup done you will be asked to wash your face before makeup begins.
  • Since a mask is not possible during makeup application, you will be given some paper towels to hold so that if you feel a cough or sneeze coming, you can cough/sneeze into the paper towels.
  • As is already customary, all makeup is applied with as many disposable products as possible and all non-disposable products are used once and sanitized.
  • Hair and makeup artists already wash their hands before beginning, but you will now have the option of them using disposable gloves if you prefer.

Being a “non-essential business” makes us feel a little small

April 1, 2020 Published by . Leave your thoughts

When COVID-19 lockdowns started closing businesses and obliging everyone to shelter in place in their homes, we watched our studio’s appointment calendar almost completely clear out.  And when the governor ordered “non-essential” businesses to shutter their doors, it stung a little, to be honest, since anyone’s paycheck can feel pretty darn essential once it disappears.  It’s for a heckuva good reason, of course—and we’re happy to do our part in flattening the curve and stopping the virus from spreading by postponing photo shoots and implementing new systems to keep the studio and everyone who enters it safe. 

We’re all in this same strange boat together: feeling anxious because of the pandemic, feeling concerned for our clients and their families and for the health of everyone around us, and feeling uneasy about what’s going to happen next.  Without our cameras, we’ve all been coping mostly by catching up on photo editing (or re-editing old photos just for funsies), baking bread, snuggling our pets, cleaning some closets, and otherwise keeping busy in the same ways everyone else with cleared calendars has been occupying their time.

We’re also all enduring by flexing our creative muscles.  One person at a time, we each went into the empty studio last week, put our cameras on timers, took some photos of ourselves, and used some post-production magic to be inserted into pictures of vintage cameras.  The result is a series of images that reflect how we’re feeling while we’re missing our clients’ beautiful faces and the sounds of a camera shutter going KER-CHUNK.  We’re feeling a bit like the forgotten old film cameras that have been collecting dust on our shelves.  Lonely.  Bored.  Restless.  Small.  But coping well.

Organic Headshots
Organic Headshots

Portrait photography is inherently a very social business.  We need to be around people in order photograph them, and being unable to do so is… well… making us sad.  But whenever this is all over and we’re in the studio for back-to-back sessions again or traveling to our clients’ offices when buildings are filled with people again, we’ll feel back to our old selves.  We’re looking forward to that day and to hearing all about our clients’ lockdown adventures in breadmaking.  We’re sure a lot of people will be getting back to work in different ways then, and we might be helping some people through job changes by updating their LinkedIn profile photos, and photographing companies for their marketing materials as they boost new business to make up for what was lost.

Organic Headshots
Organic Headshots
Organic Headshots
Organic Headshots

It’s unusual for it to be so lonesome in the studio: a room that’s part workshop, part laboratory, and part oasis.  A place where people come to collaborate to create images with common goals. Taking these photos alone in the still and quiet space was a somber act.  But also faintly blissful.  We’re ready to get KER-CHUNKING again when it’s time.  Until then, we’ll be cleaning our lenses and trying not to pout.  Too much.

Is a headshot tax deductible?

March 2, 2020 Published by . Leave your thoughts

Learn the situations where you can write off photography on your tax return

Professional headshots are an important part of your career, whether you’re searching for a job, starting out or promoting yourself as an established freelancer, or putting together marketing materials for your business. But when are headshots a business expense? Being able to deduct expenses on your taxes is a great perk for some situations, and an absolute must for others.

So we asked Illinois and Indiana licensed CPA Michael Tunney everything you need to know about deducting the cost of headshots and photography services, and man did we learn a lot! Check out his answers to our burning tax questions:

Is my headshot for LinkedIn tax deductible if I am searching for a new job?

Not anymore. In December of 2017, the Tax Cuts and Jobs Act was signed into law. This new tax law completely eliminated the Unreimbursed Employee Business Expenses deduction for 2018 through 2025. This deduction was included as part of the Miscellaneous Itemized Deductions section of the 1040, and job search related costs were recorded on this schedule. However, there are a handful of states that still include this break, including Arkansas, Pennsylvania, Minnesota and New York.

If my employer asks for a headshot but does not pay for it, can I deduct my headshot on my income tax return?

Just like the above scenario, no.  If a taxpayer is an employee the Unreimbursed Employee Business Expense section of the 1040 has been eliminated and is only included on certain states income tax returns.

Is a headshot or any marketing photos I have taken of me tax deductible if I am a self-employed freelancer and do not have an LLC or Corporation?

Yes! If a tax payer is self-employed and not an LLC, LLP, Partnership or Corporation, the individual would complete a Schedule C Form-Profit or Loss from Business (Sole Proprietorship).  On this form, the taxpayer would be able to include headshots (photographers fees and duplication costs) and marketing photos on the “Other Expenses” section of the Schedule C of the 1040 form.

Is a makeup artist or a haircut tax deductible for my headshot session?

Yes, if the taxpayer is self-employed and not an employee of a company.  Expenses directly related to the headshot session, such as makeup and a haircut are deductible as a business expense.  If clothing is purchased or rented for a special shoot, a tax payer can also deduct those “props” as a business expense.

I own a business– can my business deduct the cost of a photographer’s services?

Yes, if a tax payer is a partner of a partnership or a shareholder/owner of a corporation and the photographer’s services are used by the business for marketing purposes, headshots (photographer’s fees and duplication costs) can be deducted as a business expense.

Book your Chicago headshot session with Organic Headshots here, or reach out to Michael Tunney’s office for your tax questions!